Planning an event takes a lot of work. It’s about selecting the perfect location in addition to setting up the equipment, making your guests feel comfortable, and making the event memorable. Most of us don’t realize that events create a lot of waste and consume a significant amount of energy.
It’s high time to make a switch. The world is waking up to the fact that events do not have to be destructive to the environment. Promoting sustainable events, regardless of whether you’re planning a small offsite group or a massive hybrid conference isn’t only the proper thing to do but also a smart move.
Why should you consider going green at your event?
Here’s a figure that could make you think: A typical 3-day event with 500 guests can generate approximately 2,835 kilograms of waste and consume almost 300,000 kWh in energy. This isn’t just a staggering number; it’s an opportunity to make improvements.
Sustainability is an issue for attendees of today. They want to see that their favourite brands and businesses live up to their claims. If you are taking steps towards sustainable event planning, you’re more than just helping the environment but making your audience aware that your values go beyond the stage or the screen.
Simple Waste Management: The Best Method to Reduce Clutter
Let’s start with the waste. Even the smallest of events can produce a lot of mess. There are single-use plastics, as well as food waste. Also, there may be printed brochures which aren’t read by anyone. With some planning the proper management of waste that is sustainable could be achieved.
Here are some small changes that could make a huge difference:
1. Switch to reusable or compostable alternatives to plastic cups and other kitchen utensils.
2. Instead of printed event programs instead, you can use apps or QR codes instead.
3. Donate leftovers. If you work with caterers request that they donate excess food items to local charitable organizations.
4. Set up recycling stations: Facilitate the ability of visitors to dispose of items responsibly.
Moving forward is the aim and not perfection. Every scrap of waste you reduce or divert can be considered a victory.
Managing energy like the pros (without being one)
Making smart energy decisions doesn’t need you to be an expert engineer. Being aware of the amount of energy events consume is the first step towards changes. And when we talk about energy management event strategies, it doesn’t mean sacrificing comfort or tech it means being mindful of how you use them.
Here are a few simple methods to reduce your energy consumption:
1. Select places that have been rated as being sustainable or that are utilizing sustainable energy sources.
2. For displays and AV, use LED lighting and energy-efficient equipment.
3. Host hybrid elements or virtual elements to cut back on travel and venue needs.
4. Make things simple Setups that are elegant often use less power anyway.
Create an experience with the same impact but using less resources.
GreenUP Checklist – Your Secret Weapon
The GreenUP Checklist is a great tool to help you start your journey. It breaks down the steps to an eco-friendly event into simple, achievable steps whether that’s working with suppliers to use eco-friendly materials or simply encouraging guests to use public transportation.
The Sustainable Development Goals of the United Nations are the basis for this checklist, so you’ll know your event is tied to an even bigger goal.
You can have a positive impact
At the end of the day, encouraging green events doesn’t require being perfectly, it’s about making a conscious effort. Whatever steps you take, you are helping shift the business towards a better way of doing things.
They will be able to remember your amazing speakers, your fun interaction along with the fact that the event was not dated or inefficient. So go ahead, take charge with conviction and demonstrate to your guests that caring for the planet is an integral part of your event.